How to use Email on a PC

Downloading attached files

1.
 When you receive a message with an attachment, place your cursor over the file name.
2.
 Right-click on the file name. A menu will appear that will allow you to View File or Save Attachment.
3.
Choose Save Attachment and save the file in a folder inside Student Storage.

Replying to a sender with quotes
Replying to an email is the process of responding to a message that was sent to you by someone else. Following are the steps for replying to a message:

1.

IMPORTANT: You will want to quote text from the email message you received, so the reader does not have to remember the original message. To quote text,

  • Click and drag your mouse arrow over the text you want to quote until it's highlighted.
  • Once it's highlighted, click the "Reply To Sender" button.



2. A new email window will open up with the "To" and "Subject" fields already filled in. You will also see the quoted text in the body of the email. Type your text in the body of the email below the highlighted text.



3. Click the send button.

4. You may also set up FirstClass so your messages will automatically quote the text for you. Click HERE to set this up.

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Attaching Documents

What is an Attachment?
An attachment is the method used to send files via email.

What type of files can attach in an email?
Any file type can be attached to an email. Attachments must be individual files. Folders cannot attach to an email. Examples of attached files could be any Microsoft Word or Apple Works documents.

How do I attach a file to an email?

1. Open your Mailbox.
2.

Click on the New Message button
3.

Fill in the "Subject" and "To" fields, then type your message in the body of the email.
4.

Once those fields are filled in, you will attach the file by clicking on the paperclip icon in the menu bar.

A box will appear that will allow you to locate a file in your Student Storage. Select the file you want to attach by double clicking on it.

Once you choose your file, a status bar will appear showing your file being attached.
5.

Once the file is attached, it is safe to send your email. Click on Close to close the File Transfer box and then click the "send and close" button:

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Composing proper messages (spell check)
How Do I Spell Check My Email Before I Send It?

Click on the Spell Check icon.

A window will pop up and will detect every misspelled word in your email.

There are two fields to concern yourself with in the spell check window

Replace: Is the word that the spell checker detected was wrong

With: Is a word the spell checker recommends in place of the misspelled word.

You may accept the recommended word or choose a word from the list. To choose a word from the list, simply click on that word once and it will highlight. If none of the words in the list is the one you want, you may type a new word in the With: field.

4. Once you have chosen or typed your word, click on the "Replace" button on the right hand side. If a word did not need changed, then simply click on "Skip" and the spell checker will assume that word is spelled correctly and skip over it.

5. When the spell check is complete, the spell check window will simply disappear.

Spell Checking is easy and doesn't take much time to complete. It is important to get in the habit of spell checking. Your emails will come across much more mature and professional when all spellings are correct. Teachers do take notice of correct spelling!!!

NOTE: You can set your email so messages are automatically checked before you send them. Click HERE for the instructions.

Sending New Messages

1. Open your "Mailbox" by clicking on the mailbox icon on your First Class desktop.
2.

Click on the "New Message" button in the top left hand corner of the window.
3.

In the new email window, there are four areas (Subject, To, CC, and Body) to insert information.

Subject - The subject is a brief description of what your email contains.

To: - The "To" field is for the recipient's address. The TDA mail system is set up with a handy directory so that a full email address isn't required to send mail to a TDA teacher or student.

To send an email to a teacher or student, simply type their last name in the "To" field and press the tab or enter key on your keyboard. If there is more than one person with that last name, a list of people with a similar name will pop up. (See below.) Double-click on the name of the person you are sending the email to and their address will appear in the "To" field.

Cc: - The "Cc" field, which stands for Carbon Copy or Courtesy Copy, is used to send a copy of your new email to another recipient. (Example: If you are going to be absent for a day or two, it would be more time efficient to email all of your teachers at once instead of one at a time.)

Body of the email - The large open white area is where the text of your email will go.


4.

Once you have inserted your text in the body of the email, you will need to click the send button and your email will be sent.

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Sending Audio Emails

Communicating as a student at TDA is essential to succeeding. Most communication is done via written email. Although written email is the standard, TDA's email system does give you the option to send an audio email. Choosing to send an Audio email over the standard written email can be a nice change from the norm. How do I send Audio emails?

1. Open your mailbox

Once inside your Mailbox, click on the New mail icon located at the top left of your window.

Inside your new email window, you will fill in the "Subject" and "To" fields as you would any other email.

Now it's time to record your message. You may choose to type your message and record your message, but that's totally up to you. To record your message, click on the speaker icon located in the toolbar at the top of the window.

You should now notice a Play and Record button located directly under the "CC" field.

Click on the Record Button and speak your message into your microphone. Your microphone is located in the top center of you monitor. Notice that while you are recording, the record button becomes a stop button .

When you are done speaking your message, click on the stop button .

Your audio email is now ready to be sent. If you would like to preview what you just recorded before sending your email, simply press the play button and you should hear your recording.

Once you are satisfied with your recording, click the send button located in the top left hand corner of the window.

Conference Postings

Within the TDA system, there are two forms of communication, email and Conference Postings.

Email - Email should mainly be used for students to communicate and submit assignments to their teachers. All emailing should be done inside the "Mailbox" window.

Conference Postings - Inside each course is a link to a Class Discussion conference, like this:

The conference folder can be used by the student and or teacher to post messages to the entire class. If you post a message inside a Conference folder, that message can be viewed by anyone in that class. Be careful with what you post. Please ask your teacher if they want you to post in the Conference folder or if they rather they be emailed.

How do I post a message to a Conference folder?

Choose the Conference folder you want to post a message to.

For example, I want to post a message to the Music Theory class, double click on the Music Theory Conference folder. Note: Every teacher's Conference folder will be setup and utilized differently. Please ask your teacher for Conference folder rules.

Once you have chosen and opened your conference folder, click on the "New Message" icon in the upper left hand corner.

You will notice that in the To: field is the address for the conference folder you are in.

From here, you will fill in the rest of the fields as if it was a normal email. Once you send your message, you should almost instantly see it post inside the Conference folder. Note: The posting just made in the Conference folder can now be seen by anyone in the class.